![]() Teams spend their time running from one urgent fire to the next as they scramble to keep up. Naturally this means standard to-dos are neglected – until they become urgent themselves. That’s the problem, it seems there’s never a shortage of urgent to-dos. Circumstance often demands that we focus our time and attention on the “urgent” to-dos. ![]() The downside? Longer tasks take a very long time to finish. What happens when some tasks take two or three minutes to finish while others take two or three hours? It’s simple, we focus our time and attention on the shorter tasks, so we get a quick win and the psychological reward of crossing an item off our list. It actually increases our negative emotions and cognitive load, making it harder to get our work done. Barry Schwartz and Sheena Iyengar found our brains can only handle about seven options before we’re overwhelmed. What do I mean “setup poorly?” What kind of problems are we talking about here? This conflict maximizes your stress and complexity, making it more difficult for you to accomplish your goals. When to-do lists are setup poorly, they create problems. The 25 Best Productivity Apps To Help You Do More In Less TimeĪre you incompatible with daily to-do lists? A sign that our to-do framework is incompatible with the way we work. When these problems creep in it’s a signal. So we search for an app that can solve our problems. “This app doesn’t have what we need, it can’t do what we want.” We’re trying to solve our problem the best way we know how. Here’s where we make our biggest mistake. When we finally realize our to-do lists aren’t working for us, we try to fix them. Why do so many of us continue to struggle with a to-do list that isn’t working for us? Why do we punish ourselves with a system that only increases our stress and fear levels? We punish ourselves because we don’t have a daily to-do list alternative. It shows you that your daily to-do lists, in their current form, aren’t working for you. Your to-do list has made work miserable and discouraging.īelieve it or not, this stress, discouragement and fear is actually a good thing. The overdue work you should have finished already. But all you can see is the huge mountain of work waiting for you. Productivity experts tell us to focus on the very next thing. Why don’t most daily to-do lists work? They show how you’re failing. Instead of focusing your attention on the tasks that matter most, they increase your stress. Our everyday, daily to-do lists aren’t working. That’s not how it usually works though, is it?įor many of us it’s actually the opposite. It’s incredibly satisfying to check off a completed item. When your daily to-do list works, it feels fantastic. For the most part, to-do lists aren’t working.
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